School Emergency Operations Plans provide the framework for a school to identify and implement appropriate strategies to maintain compliance and create a safe and secure learning environment for all students and staff.  Designated staff can access Previstar by logging into your employee portal via the District’s homepage.

Template Folders:

VITAL-INFO-PACKET (VIP)

EOP-SCHOOL-PLAN

Readiness and Emergency Management (REM) School Safety Plans provide the framework for a school to identify and implement appropriate strategies to maintain compliance and create a safe and secure learning environment for all students and staff.

For annual compliance, all schools are required to review each section and make updates in both the Emergency Operations Plan (EOP) and Vital Information Packet (VIP) by August 23, 2024.  When reviewing sections, please ensure that your plans include all the required information for each section as outlined in the EOP and VIP template. PLEASE NOTE: Each section of the plans should have an August 2024 “Record of Change” date in the Previstar System.

Steps to review/update school safety plans:

• Click “show content” to the right of the specific section
• Click “Check out for editing” (the users name will appear in red)
• Click on “View Plan” to open the document so you can make revisions
• After revisions, save the document on your desktop/specific folder (DO NOT CHANGE THE NAME OF THE DOCUMENT)
• Click “Upload New Content”
• Select the document saved on the desktop/specific folder (this will save the document in the Previstar System)
• Click “Save”
• Click “Submit for Approval”

Emergency Operations Plan

Cover Page (Review and Update)

• Current Academic Year
• School Name and School Address
• Cross Street Intersection
• AUN ID # , School ID #, Police District ID # , and Fire District #

Promulgation and Policy Statement (Review Only)

Forward (Review Only)

Approval and Implementation(Review Only)

Record of Changes (Review Only)

Introduction (Review and Update)

• Enrollment and Employment Figures
• Number of Staff and Students
• Building Opening and Closing Time
• Start of First Class and End of Last Class
• List name and address of all buildings the school is responsible for

Concept of Operations (Review Only)

Organization and Assignment of Responsibilities (Review Only)

Direction, Control, and Coordination (Review Only)

Communications (Review Only)

Information Collection, Analysis and Dissemination (Review Only)

Recovery After an Incident (Review Only)

Administration, Finance and Logistics (Review Only)

Plan Development, Maintenance and Distribution (Review Only)

Glossary (Review Only)

School Safety Authorities and Reference (Review Only)

Vital Information Packet:

Cover Page (Review and Update)

• Current Academic Year
• School Name and School Address
• Cross Street Intersection

Fire and Emergency Evacuation (Review and Update)

• Evacuation Routes, Alternate Evacuation Routes (what your fire drill signs say, how you get out of your building)

Lockdown (Review and Update)

• Three ways to secure the building

Shelter in Place (Review Only)

Incident Notification (Review and Update)

• Primary and Alternate Rally Point and Evacuation Sites
• Shelter in Place Areas
• Area of Refuge Locations

Emergency Response Protocol (Review and Update)

• Modes of Communication
• Whose making the emergency notification

School Safety Personnel and Equipment Inventory (Review and Update)

• Location of Trauma Kit – NEW
• Safety Equipment List
• Elevator Machine Room List
• Fire Alarm Pull Station List
• Mechanical Room List

School-wide Deployment Plan (Review and Update)

• Where non-instruction staff and school safety officers are deployed throughout the instruction day

Individual Staff Member Deployment Schedule (Review and Update)

• Individual schedule for each person listed on the deployment plan outlining what they do in designated areas

Vital Information (Review and Update)

Office Rules and School Policies (Review and Update)

• Admission/Dismissal Procedures
• Early Release Procedures
• Main Office Procedures – Entrances, Meeting Requests, etc
• Visitor Screening Procedures

School Resource Maps (Review and Update)

• School-based – programs and activities that are run by your school
• Community based – programs and activities run by community providers in your school

ICS Chain of Command (Review and Update)

• Command Post
• Safety Team Meetings
• Proposed Emergency Preparedness Training Topics for staff, students, and parents

Evacuation Rally Points (Review and Update)

• Where you go and what school do you receive

School Utility Shut Down Procedures (Review and Update)

School Staff Training (Review and Update)

• Bleed Control (Trauma Kit)
• CPR/First-Aid
• AED
• NIMS/ICS

List of ALL School Staff and Students (Review and Update)

• Includes Early Childhood, Twilight Program, etc

Special Needs Student and Staff Requiring Assistance (Review and Update)

Parent/Guardian/Child Reunification Plan (Review and Update)

• How will reunification be setup at your Evacuation/Relocation Site

School Schedule and Activities (Review and Update)

• Bell/Class and lunch schedules
• Joint Occupants (School/Community Partners operating inside the school building i.e., health center)

Steps to Download Student Lists

Under SIS System click “Index”
click “Student Information”
click “Reports”
click “State ID Student Listing”
>sort by “Last Name”
>report format is “EXCEL”
>click “Generate Report”

Open excel report and copy/past student name & student ID only

If you have any additional questions or need technical assistance, please contact Tricia London via email tllondon@philasd.org or at 267-688-6846.