Office of
Operations

Design
Design is a team of architects, electrical, mechanical, and structural engineers. We provide architectural and engineering design services to all departments of the School District.

We seek excellence in design and promote energy-efficient, maintainable and resilient facilities. It is our job to ensure our projects meet schedule and budget constraints. We are continuously seeking talented Design Consultants to perform design services for our schools.

Technical Specifications
The Technical Specifications define typical materials and manufacturers acceptable for use in School District of Philadelphia projects and are based on and complement the Design Guidelines.

Access our technical specifications HERE

• They follow the CSI format and must be edited to correspond to existing and applicable conditions for each project.
• They should be used as a minimum baseline guide for architects, engineers, contractors, and construction managers performing work on School District of Philadelphia projects.
• They address the most common major systems.
• They shall be used solely for School District of Philadelphia Capital Projects work.
• Any other use, unauthorized reprint, or reproduction of this material is strictly prohibited.
• For projects with a system not included in the specifications listed here, the designer must create the required section based on the CSI formatting and comply with the design guidelines and Educational Specifications.
• Any deviations from the standards must be approved in writing by the Office of Capital Programs.

Construction
The Construction Unit implements the School District’s capital plan for new construction and renovation of existing properties. The team works closely with the Design Unit and contractors to ensure that projects are completed on time and within budget.

Submit Construction Bids HERE

Contracts
Contracts Compliance is responsible for professional service requests for proposals, pre-qualification of prime contractors, estimating, constructability reviews, advertising and distribution of plans and specifications, bid openings and bid evaluations, and approval of Schedules of Value.

We also prepare contract award resolutions, contract documents, and evaluation and resolution of change order requests and construction claims.

Finance
Responsible for developing the Capital Budget based on the current facility assessments and District operations feedback. We also:

• capture total project costs and managing available bond proceeds
• provide project and useful life details for new capital bond issuances
• track the utilization of bond proceeds
• manage capital encumbrances
• manage the payment of capital-funded invoices through the financial system
• reconcile the financial results between the project and financial processes
• confirm the capital eligibility of requested funding
• facilitate the preparation of capital performance metrics
• prepare relevant financial reports to communicate our process

Facility Condition Assessment Summary Reports

The Facility Condition Assessment Summary Report provides a summary of the Facility Condition Index (FCI) value of a school facility and select major building systems. The FCI is a numerical representation of conditions organized into five performance tiers.