ERP Help
The Enterprise Resource Planning System, or “ERP” for short, allows designated users to purchase from major District suppliers and manage contracts electronically. Starting in 2025, the ERP will also consolidate employee information including time and attendance, absences, benefits, payroll, and expenses into a user-friendly and transparent system.
The ERP with additional modules – Talent (absences, benefits, employee information), Payroll, and Expenses – are scheduled to go live over winter break. At that time, multiple systems will be connected – Taleo (hiring and onboarding), Frontline (school-based absences and substitute requests), Oracle (absences, benefits, employee information, payroll, expenses), and Kronos/UKG (for time, attendance, and payroll).
All District employees will receive communication updates periodically with system details, resources for how to use the new system, and information on where to go for more support. Specific user groups will receive more detailed information about training as the systems are implemented. Refer back to this website when needed, for resources and information and support!
Contracts
Orientation & Navigation
Overall navigation and notification in ERP
Steppers & Guides
All Contracts
General information on contracts including Naming Conventions, Exceptions to Policy, and advanced searches
General
Exception to Policy
Using Advanced Search Features
No Lines Agreements
Videos, steppers, and reference guides for creating and managing No Lines Agreement contracts
Steppers & Guides
Videos
Limited Contract Agreements (LCA) Resources
Videos, steppers, and reference guides for creating and managing Limited Contract Agreements (LCAs)
Steppers & Guides
Videos
Other Contract Types
Resources for Ad Bid and Memorandum of Understanding (MOUs)
Steppers & Guides
Amending and Duplicate LCAs
Steppers for amending different contract types and duplicating an LCA
Steppers & Guides
Contract Approval
Steppers for approving, rejecting and eSigning contracts
Steppers & Guides
Contract Attorney Resources
Steppers relevant for Attorneys and Paralegals working with contracts in the ERP
Steppers & Guides
FAQs
Finance
ERP Navigation Resources
The ERP Navigation Resources shared below will support users in Navigating the ERP system.
General Navigation Resources
FAQs
Requisitions
The Requisition Resources shared below will help users create and submit requisitions in the ERP system.
Requisitions - Getting Started
Requisition Types
Managing Requisitions
Various Vendors
FAQs
Charge Accounts
The Charge Account Resources shared below will help users learn about, enter, manage and charge accounts in the ERP system.
Steppers & Guides
Searching For Requisitions
The Searching for Requisitions Resources shared below will help users search and locate requisitions in the ERP system.
Steppers & Guides
Expenses
Resources for navigating within and submitting Expense-related documentation.
Steppers and Additional Resources
FAQs
Approvals
The Approval Resources shared below will help users understand what factors impact a requisition’s approval workflow and how approvers act upon requisitions within the ERP system.
Resources for Approvers
Resources for Purchasers
FAQs
Receiving
The Receiving Resources shared below will help users document receipt of goods or services within the ERP system.
Steppers & Guides
Reports
Steppers & Guides
Talent & Pay
General Navigation
Resources for navigating to and within the ERP.
Steppers and Additional Resources
Absences
Resources to view and update absences.
Steppers and Additional Resources
FAQs
Benefits
Resources on viewing, enrolling in, and updating your benefits.
Steppers and Additional Resources
FAQs
Core Employee Information
Resources for viewing and updating core employee information.
Steppers and Additional Resources
FAQs
Pay
Resources on viewing payroll information.
Steppers and Additional Resources
FAQs
UKG (Kronos)
Resources on how District employees record their time worked each day and how Secretary/Timekeepers and Principals/Timesheet Managers submit and approve payroll.
General
Timesheet Changes
Timesheet Submission and Approval
Supplemental Pay (Central Office)
Reports
FAQs
Taleo
The Taleo Resources shared below will help Hiring Managers and Collaborators access, review, and process applicants to job requisitions assigned to them in Taleo.
Guidelines
Central Office Employees who need to access guidelines in order to perform work that supports the configuration, maintenance, and functionality of the ERP system can access those documents below.
Finance Office Guidelines – Business Processes and Knowledge Transfer Documents
Resources related to Accounting, Capital Projects, General Ledger, Procurement, General Counsel (Contracts), and Revenue.
Accounting - Chart of Accounts/General Ledger
Accounts Payable
Assets Management
Capital Projects
Expense Management
Inventory
Procurement and General Counsel
Revenue and Cash Management
Taleo Project Guidelines
Resources related to the Taleo system.
Taleo
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